Baker Commercial Landscaping
  • 30-Aug-2017 to 29-Oct-2017 (EST)
  • Tampa, Fl
  • Tampa, FL, USA
  • Hourly
  • Full Time

Health & Dental Insurance available, Paid Holidays after 90 days employment


The Administrative Assistant for the Tampa Branch performs a wide range of duties and conducts a myriad of office support and administrative functions.  The Administrative Assistant reports directly to the Branch Manager.

The Administrative Assistant is expected to have good people skills and must have adequate knowledge in operating a variety of commonly used office equipment and electronic media devices.  This person must possess all clerical and administrative skills to successfully perform the job.

The Administrative Assistant must have working knowledge of Microsoft WORD and EXCEL (Office Suite 2010 or above).  Knowledge of QuickBooks Pro Accounting Software (Contractor Edition) and ServiceCEO database software application a plus.

Duties and Responsibilities

The scope of the duties and responsibilities are as follows:

 

  • Receive and direct telephone calls and relay conversation and pertinent messages to others

 

  • Establish rapport with clients

 

  • Entertain and answer basic queries made by the clients pertaining to the services provided

 

  • Create client appointment schedules for the Tampa Branch

 

  • Plan, coordinate and organize various meetings

 

  • Perform active participation in meetings and take down relevant notes during the process

 

  • Complete all jobs daily from drivesheets. Use all tools available to verify time on job, travel and stops. Generate invoices or proposals from completed jobs

 

  • Maintain drop file of drive sheets used to close Irrigation work orders

 

  • Scan or export and link all documents required to maintain a paperless file in the database for the irrigation department and other departments when needed

 

  • Identify skipped contract and additional work jobs and reschedule or follow up on the status of their completion or cancellation

 

  • Create, follow up, and approve proposals. Provide Branch Manager with printed WO to be scheduled


 

  • Ensure the proper filing of pertinent documents

 

  • Additional duties as deemed necessary
Baker Commercial Landscaping
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